Executive Assistant

We are excited to be hiring an Executive Assistant (EA) who will provide high level support to the Chief Financial Officer of Hexagon’s Autonomous Solutions Business Area. This is a fantastic opportunity to partner with a dynamic leader and gain broad exposure across our  global business.

You are a poised, confident and trusted EA who brings excellent judgment, strong organizational mastery, and the ability to anticipate the needs of an executive. Being flexible and proactive, you have an innate ability to structure our executive’s workload and balance your time effectively. In this role, you will manage a diverse portfolio of administrative responsibilities - from coordinating multifaceted travel and meeting schedules to preparing executive presentations for customer agreements and internal audiences around the world. Be a key player in our network of EAs across Hexagon and come join our dynamic and fun team to make a difference in the world of autonomous solutions!

The Location: Hexagon is a global company with locations around the world. This position is based in USA.

As our Executive Assistant, your responsibilities will include:

• Coordinate day-to-day administrative requirements of the CFO by strategically managing their calendar, engagements, meeting schedules, and communications (email; telephone; social media; correspondence; reporting submissions, and expense reports).
• Support the executive team with planning, logistics, and scheduling of the executives’ events, strategic meetings, offsites, and agendas with global teams.
• Review and ensure confidentiality, completeness, accuracy, and approval of documents, as per our approval matrix, for all business and private affairs pertaining to the CFO’s office, including storage and security of confidential files.
• Oversee the collection and distribution of materials for Hexagon Group executive meetings while delegating workflow for Executive Leadership Team offsite events for all aspects of logistics, travel, and catering.
• Support the CFO’s travel agendas, coordinate domestic and some international travel arrangements and scheduling.
• Liaise closely with our Marketing team in planning any speaking engagements, and support the planning and implementation of strategic initiatives and special projects.
• Work with the CFO to prepare and edit presentations for external and internal audiences for keynote speeches.
• Brief the CFO to prepare for meetings on the delivery of Autonomous Solutions’ strategic priorities and goals by providing reliable and timely research and profiling information related to internal business issues, trade shows, external partners, peers, industry events, and customer engagements.
• Support Marketing in creating and publishing presidential communications, internally and externally on social media.

Key Success Factors:

• A highly resourceful and collaborative team player with the ability to effectively work independently with minimal direction.
• Known for your strong customer service focus and attention to detail – you take pride in your work.
• Self-motivated with a positive, take-charge attitude.
• Discreet and offers sound judgment in dealing with confidential matters.
• Embraces a continuous improvement mindset by asking questions and making suggestions.
• Able to work under pressure.
• Ability to travel and flexibility in daily schedule.

Nice-to-Have:

• Experience working for a multi-national company with global operations.
• Previous experience in coaching or mentoring public speakers.

Not sure if you meet all the qualifications for this role? Let us decide! At Hexagon, we are committed to a diverse and inclusive work environment. If you’re excited about the opportunities this role could bring, we encourage you to apply. Applicants who require accommodation in the job application process may contact Human Resources at hrrecruitingteam.ap@hexagon.com  

The Company: Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector and mobility applications. You’ll be joining over 24,000 people in 50 countries on the leading edge of your field.  

This position is with Hexagon’s Autonomous Solution Business Area, a global technology leader, pioneering end-to-end solutions industry leaders rely on for assured positioning and autonomy on land, sea and air. Our work touches every aspect of life, from sustainability on Earth to enabling autonomy.

If you have any questions about the role or our company, please email our team at hrrecruitingteam.ap@hexagon.com and we will be pleased to follow up with you. Please do not send cover letters or resumes to this address